Large Scale Digitization Working Group Meeting

Wednesday, August 8, 2007

10:00-11:00am

Room 230B

AGENDA

1. RFP update and questions
2. FY08 budget update
3. Selection for digitization in FY08

MINUTES

• RFP - Northern Micrographics
  • For pages that have typing only on one side, they scanned the blank side too
    • Ask to remove blank pages
  • XML will be looked at today
  • Bi-tonal JP2s won't open in Adobe
    • Look into writing a script that will open them page by page
    • Other options: NM could scan in grayscale, we could convert to bi-tonal afterwards. More expensive? Is reading quality or OCR affected?
  • Adding title, author, and character limit is fine
  • Ask them to keep line formatting and PB tags in OCR

• Budget
  • spent all of FY07
  • $80,000 budget for FY08 plus $11,100 in donations
  • fundraising letter went out 3 months ago
  • microfilm scanning now must come out of this budget
  • $120,000 will fund OCA scanning to July 09

• Selection and collection development
  • CDC is working on collection development policy for digital content
  • Keep building in areas we've already started?
  • Look into creating depth in subjects not available in Google/Microsoft and/or enhanced content for scholarly use
  • We need to get subject selector buy-in on a large scale, get them to dedicate collection development money to digitization
  • Possible problems: intellectual property and follow-through (sustainability of small projects)
  • Cornell has a model where faculty can apply for digitization funding as if applying for a grant
  • Look at Brown's selection procedures
  • Ask Cornell about procedures for orphan digital collections
  • Betsy will bring a proposal to the CDC
  • collections need to be identified by Jan/Feb

• Carli board has passed money to fund a scanner for FY09
  • Collection development user group will set the scope (maybe local history)
• Two metadata positions have been posted
• Proquest thesis project was turned down for funding. Try to get funding from individual schools.