massdigiwiki

MeetingAgendaMinutesAugust9

Page history last edited by betsy 3 yrs ago

MASS DIGITIZATION MEETING

August 9, 2006

11:00-noon, Room 230B

AGENDA

Additions/changes to today's agenda?
Update on Illinois Harvest -- Tim (10 minutes)
Review of proposed budget (10 minutes) http://massdigiwiki.pbwiki.com/f/Mass%20Digi%20Budget.xls
Discussion--Solicitation of scanning projects and developing selection criteria (40 minutes)

Should we have a nomination process/form whereby interested parties can propose collections they are familiar with?
If so, what info should we gather on the nomination form?
Who should the nomination process be open to? Library faculty? Campus faculty?
How should we advertise/promote our call for project ideas?
Who should form the selection committee? Our committee or another group?
What criteria should selection committee use to evaluate proposals?
What criteria should be used for prioritizing selected projects since we are unsure of exactly how much money will be available (estimate between $100,000 and $150,000)?

MINUTES

Tim reported that the Illinois Harvest positions had been approved by EC and that interviews were starting on this day. Search committee has identified 3 or 4 possible candidates. Tim also discussed the possibility that two levels of access will be required for material accessible via the portal--1) material that can be accessed by anyone; 2) digital output of Illinois researchers that may need to be restricted to people coming in on UIUC IP addresses.
Michael agreed to head up the search for the metadata librarian.
We began a discussion of selection issues related to the non-OCA part of this project. Agreed that given the short timeline, that this committee serve as the selection committee for the pilot collections. Also agreed that in anticipation of additional funding coming to us next year, that we put out a call in October for collections to be considered for digitization next year.
Identified additional Illinois related collections that might be good candidates for digitization. Betsy has since created an "Illinois only" project listing. (http://massdigiwiki.pbwiki.com/f/Illinois%20Digital%20projects.doc)
Discussed elements of a mission and scope statement to guide our selection decisions. Betsy has since drafted this document. (http://massdigiwiki.pbwiki.com/f/MISSION%20STATEMENT%20scope%20statement.doc)

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GOALS AND OBJECTIVES

To insure that the special funding received by the Library from campus and the state legislature for digitization efforts is expended successfully and purposefully by June 30, 2007.

To plan and coordinate the Library’s participation in the Open Content Alliance, regardless of whether an OCA scanning center is established at UIUC, and to make recommendations on UIUC representatives to serve on OCA Working Groups.

To explore and begin developing integrated access to UIUC owned/created digital content via an OAI-PMH Web portal, and to roll-out a prototype of such a portal during Fall 2006.

To develop short-term selection criteria for digitization to guide the currently funded project, and which can serve as a springboard for the development of long-term selection criteria.

To document costs involved in all aspects of mass digitization to serve as the basis for securing future permanent funding and staff resources.

To develop in-house expertise in this area through staff reallocation and training.

To coordinate with campus groups who are planning large digitization projects to insure that digital content is developed according to existing standards and is stored and delivered by the Library in line with its preservation and access mission.

Develop a systematic format for documenting the nature and status of, and responsible parties for, digital projects in the Library.

To coordinate our efforts and objectives with the restructuring currently underway of activities in the Preservation Department in order to avail ourselves of existing expertise, achieve consistency, and avoid duplication.

July 17, 2006

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