Large Scale Digitization Working Group Meeting

Wednesday, October 31, 2007

10:00-11:00am

Room 423

MINUTES

• Proposal for CIC Shared Digital Repository is in draft form
• Michigan & Indiana are acting as service providers by taking on the responsibility of creating and administering the repository
• The other CIC libraries came up with a list of questions to ask them
• As soon as the agreement is signed, we can link to public domain works that Michigan has digitized and we own from our catalog.
• We can't make derivative copies
• Repository is shared in terms of access, but not in terms of ownership
  • content belongs to the digitizing library
• governance structure will be compromised of two advisory boards
  • operational - 2 repository admins (from Indiana & Michigan) plus 1 or 2 people representing the CIC
  • strategic - 2 repository admins (from Indiana & Michigan) plus reps from other libraries in the SDR
• The repository is a service, not a CIC collaborative project
• Michigan suggested that libraries think in terms of a 5 year commitment
• Flexible ingest processes to accommodate non-Google content
• OCA content to be put into SDR?
  • what's the advantage?
  • will there be aggregate services that make doing it worthwhile?
• Michigan is building an "inventory database" of the content for the SDR, showing who owns what, using their MIRLIN system
  • will provide another access point to the content
• start w/ contributing our Google content; hold off on OCA content and reevaluate in a year or two?
• Discussion of Iowa newspaper digitization
• What are the parameters of the SDR and how does it affect what we do with our own content?
• what is the workflow for getting links to SDR into our catalog?
• our questions revolve around the ingest process and persistence of info
• Michigan, by choosing to be a service provider, has removed the element of collaboration w/other CIC libraries
  • if other libraries develop tools, they don't have any assurance that the structure of the underlying system won't change on them

• UIC has microfilm that they want to ship to us for scanning and inclusion in OCA
  • we need to wait until we have accurate cost info so we can give them a pricing schedule