massdigiwiki

MeetingAgendaMinutesSept27

Page history last edited by betsy 3 yrs ago

Mass Digitization Group Meeting

Wednesday, September 27, 2006

10:00-11:00am

Room 230B

AGENDA

Need to clarify some points about the budget

Projects at the point of needing decisions/approval:

Review of specifications that Nuala is drafting for us to use as basis for getting quotations from vendors.

Assignment of vendors/responsibilities for obtaining quotations

MINUTES

We need to clarify how much of the $125K allocated in budget for IH staffing is actually needed. The two IH positions will only account for about $70K of this amount. Beth had included approximately $25K for graphics and web design costs. Betsy will get in touch with Tim about this; we should be able to find a talented grad student through Office of Web Services or Michael Twidale. Should get started on logo process now so that we have this for the fall rollout.
Discussion of need to balance working with vendors who deliver text and markup vs. vendors who are gear towards preservation of physical object. Our mass digi project is access focused and we don't have resources to do extensive post-processing if we can get that from a vendor.
Still need to decide on file naming conventions, metadata requirements, how we want data back from vendors.
Need further discussion of delivery systems, including pageturner software, and long term management plan for digital objects and metadata. Briefly discussed Fedora in context of this last concern.
Consensus that we have to let those TF members in attendance at a particular meeting where decisions about collections to be scanned are to be made, make those decisions so that we can continue moving forward at the pace we need to.
Two scanning projects were approved: 1) Ilios (Olive); and 2) UIUC Built Environment (in house scanning of 300 drawings). Decision on Unica project waiting for further discussions with Valerie.

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GOALS AND OBJECTIVES

To insure that the special funding received by the Library from campus and the state legislature for digitization efforts is expended successfully and purposefully by June 30, 2007.

To plan and coordinate the Library’s participation in the Open Content Alliance, regardless of whether an OCA scanning center is established at UIUC, and to make recommendations on UIUC representatives to serve on OCA Working Groups.

To explore and begin developing integrated access to UIUC owned/created digital content via an OAI-PMH Web portal, and to roll-out a prototype of such a portal during Fall 2006.

To develop short-term selection criteria for digitization to guide the currently funded project, and which can serve as a springboard for the development of long-term selection criteria.

To document costs involved in all aspects of mass digitization to serve as the basis for securing future permanent funding and staff resources.

To develop in-house expertise in this area through staff reallocation and training.

To coordinate with campus groups who are planning large digitization projects to insure that digital content is developed according to existing standards and is stored and delivered by the Library in line with its preservation and access mission.

Develop a systematic format for documenting the nature and status of, and responsible parties for, digital projects in the Library.

To coordinate our efforts and objectives with the restructuring currently underway of activities in the Preservation Department in order to avail ourselves of existing expertise, achieve consistency, and avoid duplication.

July 17, 2006

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